Welcome to Step 1 of the Contact and Negotiate stage: Checking Land Availability.
If you're still finding and assessing opportunities, head back to Guide: Finding Opportunities or Guide: Assessing Opportunities.
You've identified a site worth pursuing. Now it's time to find out whether the land is actually available. The most direct way to do this is to contact the landowner, and LandInsight makes that straightforward with the Letters tool.
In this guide, we'll cover:
Creating a landowner letter
Sending and tracking your letters
Managing letter batches
1. Create a landowner letter
The Letters tool lets you create professional, personalised letters to landowners directly from LandInsight. You can personalise each letter with your company logo, signature, contact details, and relevant site information.
How to create a letter from a saved site:
Open your saved site on the map and open the Assessor on the right of your screen
Click the Management panel
Select the Letters tab
Click Create letter
Add your letterhead or company logo
Write your letter body
Add your signature, name, email, phone number, VAT or company registration number, and return address
Preview the letter before saving or sending
You can also create a letter directly from a site card in Saved Sites.
💡 LandTech Tip: Keep your letter concise and professional. Landowners respond better to clear, direct outreach that explains who you are and what you are looking for, without being overly detailed about your intentions at this early stage.
Read more:
2. Send and track your letters
Once your letter is ready, you can download it to send yourself or send it directly through LandInsight. You can also send letters in bulk across multiple sites in a single batch.
How to send and track:
From the Letters hub (accessible via Home in the top left of your screen), search your letter batches
Download individual letters or batches for printing and posting yourself
Send directly through LandInsight
Track the status of each letter from creation through to delivery
Bulk letter sending is available for users who want to run outreach across a larger portfolio of sites at once.
💡 LandTech Tip: Use letter batches to run outreach across multiple sites at the same time. Sending in batches keeps your correspondence organised and makes it easier to track responses by campaign.
What's next?
Checking availability is just the first step in the Contact and Negotiate stage.
Once a landowner responds and expresses interest, the next steps are negotiating commercial terms and, if successful, securing the deal. These steps fall outside LandInsight and will typically involve your legal and commercial teams.